The problem
Finance and back-office teams still retype invoices by hand - slow, expensive, error-prone, and impossible to search later.
The solution
ScanSystems reads every document the moment it arrives and turns it into structured, validated, searchable data your systems can use - across every office, automatically.
From paper to structured data, in seconds.
Four stages run on every document - captured, read, extracted and archived, without a single keystroke of manual entry.
Capture
Scan, photograph or upload - single or multi-page, from any office.
Read
Every page is read automatically, including imperfect scans and photos.
Extract
Fields and line items are pulled out, then validated and verified - to up to 99% accuracy.
Archive
Clean records land in one secure central archive your team can search, view and export.
Three apps. One secure system.
Documents are captured two ways - scanned on the desktop app, or uploaded by each office through the web app - then read, extracted and verified, and filed into one secure central archive your team can view, edit and export. Built to stay accurate and secure across millions of documents.
Scanned or uploaded → extracted and verified to up to 99% accuracy → filed into one secure archive.
Local Scanner App
Scan & capture
The desktop app in your main office. It scans documents directly from a scanner, phone or camera - single or multi-page - reads and extracts them on the spot, and files them straight into the central archive.
Local Scanner App - live capture screen
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Web App
Upload & extract
A secure browser app for your branch offices. Each office scans and uploads its paper documents to its own account, where they are extracted and verified - then sent to the main-office archive with structured data and images.
Web App - office upload, review & extracted fields
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Archive App
View · edit · export
The encrypted central archive in your main office, where everything lands - from the local scanner and from every branch office. Search, view, edit and export any document, with access controlled per user. Enterprise-grade and built for millions of documents.
Archive App - searchable document browser
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Screenshot placeholderBuilt for real document volume.
Everything finance, operations and records teams need to retire manual data entry for good.
Automatic capture
Scanner, phone or upload - documents are read and understood the moment they arrive.
Field extraction
Header fields and line items are extracted, validated and corrected automatically.
One central archive
The local scanner app and each office’s web account all feed into one secure central archive.
EU invoices & currency
Handles EU invoice formats and currencies, including BGN and EUR, with correct number parsing.
Cloud or on-premise
Run it in the cloud, entirely on your own infrastructure, or a hybrid of both.
Searchable archive
Full-text search across every captured document, secured and scoped per office.
Put to work across the back office.
Accounts payable
Digitize supplier invoices on arrival and feed your accounting system clean data - no typing.
Multi-office records
Standardize capture across dozens of offices into one searchable, synced archive.
Document archival
Make historical paper instantly searchable and audit-ready.
Your documents, under your control.
ScanSystems is built for sensitive financial data - secured per office, and deployable entirely on your own infrastructure.
- Per-office access scoping and isolation
- Cloud, on-premise or hybrid deployment
- GDPR-aware data handling and retention
- Encrypted credentials and storage
Questions, answered.
Invoices and structured business documents from scanners, phones or uploads - single or multi-page, including imperfect scans.
See ScanSystems read your documents.
Book a demo and we’ll run a sample of your own documents through it, live - and show you the hours it removes.